Records and Registration
Academic Calendar
The Academic Calendar is your key source for important registration dates. Failure to complete certain tasks by these deadlines can result in late fees.
REGULAR ADMISSIONS
UNDER 18 ADMISSIONS
INTERNATIONAL ADMISSIONS
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REGULAR ADMISSIONS
Regular Admissions
Regular Admission is granted to anyone
who meets ONE of the following:
♦Graduate of a regionally accredited high school as defined by the United States Office of Education or any appropriate state educational agency
♦Earned a high school certificate of equivalency (GED)
♦18 years of age or older and demonstrates evidence of potential success in the community college
♦Transfer student in good academic standing from another college or university
♦Students Under the Age of 18, or participating in Early College or Dual Enrollment program should follow the high school student path
Contact: admissions@centralaz.edu
Central Arizona College is an open admission institution.
Students 18 years or older may be admitted without a high school diploma or GED certificate.
To be admitted:
•Complete the New Student Admissions Application
•Complete Placement Assessment for reading, writing and math
Important: A high school diploma or GED is required to qualify for financial aid; for this reason GED classes and Testing are available
Central Arizona College provides equal opportunity in employment and educational programs and activities. Discrimination is prohibited on the basis of race, color, religion, sex, age, disability, national origin, military status or genetic test information.
Admission requirements are published in their entirety under Admissions in the CAC College Catalog.
UNDER 18 ADMISSIONS
Under 18 Admissions
♦Students under the age of 18 who are not enrolled in high school or do not have a GED must complete the Special Admit process.
Contact: cristina.delcid@centralaz.edu
Underage students seeking admissions to the college as their primary institution must complete the following:
•Complete First-time Student process
•Submit letter stating the reason for the special admission request
•Meet with college academic designee
No person under age 18 shall be denied admission because of age, lack of a high school diploma or high school certificate of equivalency, grade in school, lack of permission of school officials or lack of concurrent enrollment in a public or private school if the student meets one of the following test scores:
•PSAT (Preliminary Scholastic Aptitude Test-taken March 2016 or later) composite score of 720 or above
•SAT (Scholastic Aptitude Test-taken March 2016 or later) composite (Evidence-Based Reading & Writing and Math Portions combined) score of 720 or above
•ACT (American College Test) composite score of 12 or above
Additional Information
•A student admitted under this criterion is not guaranteed admission to a specific degree program or to all courses offered at the college
•The number of credits in which a student may enroll may be limited
Admission requirements are published in their entirety under Admissions in the CAC College Catalog.
INTERNATIONAL ADMISSIONS
International Admissions
Contact: International.admissions@centralaz.edu
International Admissions must be completed at least 6 weeks prior to expected starting semester.
International students seeking admissions based on an F-1 student visa status must provide the following documentation:
•Complete: CAC Admissions Application
•Complete: International Student Questionnaire
•Complete: English proficiency exam is required if coming from a non-English speaking country. English proficiency test results expire after two years from test date. The list below is subject to change without notice.
- Duolingo: Minimum score of 90.
- IELTS (International English Language Testing System): Minimum overall band score 5.5 or better with a minimum individual score of 5.0 in each component (Listening, Reading, Writing and Speaking).
- TOEFL iBT (Test of English as a Foreign Language): Minimum band score of 61.
- Official transcripts indicating completion of College Reading AND English Composition 100, OR English Composition 101 (or their equivalents) at a regionally accredited institution and earning a grade of C or better.
- ACT Reading and Writing with a minimum score of 19
- SAT Evidence-Based Reading and Writing with a minimum score of 510
•Submit: All final transcripts/grades from any high school(s) and college(s) attended.
•Submit: Letter from a bank or other financial institution verifying funds for financial support.
•Document Translation into English: Contact on of the following agencies for foreign credential evaluation services:
- Educational Credential Evaluators (ECE) www.ece.org
- International Educational Research Foundation (IERF) www.ierf.org
- World Education Services (WES) www.wes.org
•All Above Documents Should be Submitted To Central Arizona College at international.admissions@centralaz.edu
Questions: Contact CAC International Admissions: international.admissions@centralaz.edu
*Central Arizona College has no provision for scholarships for international students; therefore, students must be prepared to meet the necessary financial obligations for the entire time they will be in the United States. It is estimated that each student will need at least $18,000 per academic year in order to meet all expenses, exclusive of travel.
Areas of Interest:
Areas of Interest are groups of related Pathways/Programs that lead to a degree or certificate.
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Find your Path?
Choose where you fit best and follow Your Link!
Current High School Student: Dual/Concurrent Enrollment, Early College
First-Time College Student: This is the first college or university you will attend and you are not a current high school student
Transfer Student: Transferring credits from another college to complete a degree @ CAC
Returning Student: Have taken CAC classes in the past, but not within the last year
International Student: Pursuing a CAC degree program and has an F1 visa
Visiting Student: Taking specific classes to transfer back to another college or university
Under Age 18: Not participating in Dual/concurrent enrollment or Early College programs.
Apply without GED or High School Diploma: 18 years old or older
GED/ESL: Complete a high school diploma/GED ®
Lifelong Learning: Community, Continuing, and Workforce Education
Central Arizona College provides equal opportunity in employment and educational programs and activities. Discrimination is prohibited on the basis of race, color, religion, sex, age, disability, national origin, military status or genetic test information.
Admission requirements are published in their entirety under Admissions in the CAC College Catalog.
RESIDENCY STATUS
PROOF OF RESIDENCY
OUT OF AREA RESIDENCY PROGRAMS
PROP 308
RESIDENCY STATUS
Residency Status and Guidelines
Students are classified for tuition purposes under one of the following classifications:
•Resident, in-state
•Non-resident (includes out-of-state, F-1 non-immigrant students and students without legal immigration status)
Resident Status will be assigned to under the following conditions:
•Students who are U.S. citizens
•Dependent students living in Arizona for less than one year, but reside with their parents or legal guardians who have established domicile in Arizona for one year and claim the student as an exemption for state and federal tax purposes
•Financially independent students who have resided in Arizona for more than one year prior to the start of the semester in which they are enrolling and have established Arizona as their permanent domicile
•Students who have transferred to Arizona by their employer for employment purposes
•Students or spouses who are members of the armed forces of the United States, stationed in Arizona pursuant to military orders
•Students who are members of Native American tribes whose reservation lands lie in Arizona and extend into another state and who are residents of that reservation
Non- Resident Status will be assigned under the following conditions:
•Students who are claimed as exemptions by parents or legal guardians for federal or state income tax purposes and the parent or guardians are residents of a state other than Arizona
•Most persons who have lived in Arizona less than one calendar year
•Students who have not established Arizona as their permanent domicile after moving to Arizona
•Winter visitors who have not established Arizona as their permanent domicile, even if here for more than one year, are still considered out-of-state
•Students who are not U.S. Citizens
Implementation of Guidelines
- Each student applicant shall have the question of legal residence determined prior to the time of registration and payment of fees. It is the responsibility of the applicant to register under the correct resident determination.
- Enforcement of residency requirements shall be the responsibility of the President of Central Arizona College. The President has designated the Admissions and Records Office to make the initial domicile classification. In determining a student’s classification, the college may consider all evidence, written or oral, presented by the student and any other information received from any source which is relevant to determining classification. The college may request written sworn statements or sworn testimony of the student.
- A request for a review of the initial classification may be made to the Dean of Academic Services. The request must be in writing, signed by the student and accompanied by a sworn statement of all facts relative to the matter. The request must be filed within 10 days of receipt of notification of classification as a non-resident. Failure to file properly a request for review within the prescribed time limit constitutes a waiver of review for the current enrollment period. The decision of the Dean of Academic Services shall be final.
Questions: Contact admissions@centralaz.edu.
Residency regulations are published in their entirety under Official Residency Guideline in the CAC College Catalog.
PROOF OF RESIDENCY
Proof of Residency
When a student’s residency is questioned or student requests to have their residency status reviewed, the following proof will be required:
♦Complete domicile affidavit and file with the Records and Registration Office at admissions@centralaz.edu
♦Submit evidence of one of the following:
•Arizona Driver’s License
•Arizona Income Tax Return
•Arizona Voter Registration
The following items may be submitted as supporting information to the evidence listed above, but will not be accepted as primary evidence:
•Source of Financial Support
•High School/College Transcript
•Bank Accounts
•Honorably discharged from the armed forces and demonstrates evidence of intent to be a resident of Arizona
Questions: Contact admissions@centralaz.edu.
Residency regulations are published in their entirety under Official Residency Guideline in the CAC College Catalog.
OUT OF AREA RESIDENCY PROGRAMS
Out of Area Residency Programs
Western Undergraduate Education Program
Students from 15 Western states are eligible to participate in the Western Undergraduate Education Program (W.U.E.). The program allows full-time students who are seeking degrees or certificates to pay 150 percent resident tuition, rather than out-of-state tuition. Central Arizona College participates in the program along with other colleges and universities in Arizona, Alaska, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, Wyoming, and US Pacific Territories and Freely Associated States.
New Mexico Resident Tuition Waiver Program
Central Arizona College and Western New Mexico University in Silver City have established a tuition waiver agreement, which is subject to renewal. A New Mexico resident who attends CAC may qualify to be assessed in-state tuition. There is a limited number of waivers available. Contact the Admissions Office for an application form or additional information.
Out-of-County Residence Affidavit
An Arizona resident attending classes in Pinal County from Apache, Gila, Greenlee or Santa Cruz counties must submit a completed Out-of-County Residence Affidavit every semester.
Questions: Contact admissions@centralaz.edu.
Residency regulations are published in their entirety under Official Residency Guideline in the CAC College Catalog.
PROP 308
In November 2022, Arizona voters cast their ballots in support of Proposition 308, allowing qualifying non-citizen Arizona high school graduates to receive in-state tuition at Arizona’s community colleges. This was signed into law in December 2022.
To be eligible, students must have done both of the following:
- Attended a public or private high school or homeschool equivalent while physically present in Arizona for at least two years
- Graduated from any public or private high school option or homeschool equivalent while physically present in the state or obtained a high school equivalency diploma in this state
Frequently Asked Questions:
What is Proposition 308?
Proposition 308 or SCR (Senate Concurrent Resolution) 1044 was on the ballot for the November 8, 2022 Arizona State General Election. The measure allows all students who spent at least two years attending an Arizona high school and graduated from an Arizona high school, eligibility for in-state tuition rates and state-funded aid, regardless of immigration status.
Will students with visas be eligible for in-state tution?
Nonimmigrant visa holders described under 8 U.S. C. § 1101(a)(15) are not eligible for in-state tuition under Prop. 308. This includes, but is not limited to, students who hold F1, F2, J1, H4 or H1 visas. For a complete list, please look at 8 U.S. C. § 1101(a)(15).
Do the two years of physical presence in the state need to be consecutive?
No. Students do not need to have two years of consecutive presence. However, to be eligible, they still must provide documentation that they both:
- Attended any public or private high school option or homeschool equivalent while physically present in Arizona for at least two years; and
- Graduated from a public or private high school option or homeschool equivalent or obtained a high school equivalency diploma in Arizona.
What if I attended/graduated high school 10 years ago?
Proposition 308 does not include a timeline for when a student would have needed to have attended and graduated from an Arizona high school. No matter when you graduated and went to school, if you meet the requirements then you are eligible for in-state tuition.
For additional information and/or assistance, please contact admissions at (520) 494-5111 or email admissions@centralaz.edu.
COURSE REGISTRATION
SCHEDULE CHANGES
REGISTRATION OPTIONS
COURSE REGISTRATION
Course Registration
Registering is Easy!
Follow Options #1, #2 or #3 below.
Contact admissions@centralaz.edu
*Phone registrations are not permitted
OPTION #1:
REGISTER ONLINE through CAC STUDENT PORTAL
OPTION #2:
IN-PERSON
♦ You may visit a campus location near you for in-person registration. Please note that the quickest way to register is online via your student portal.
OPTION #3:
COMPLETE Registration Transaction Request
Use your student portal for instant registration. The Registration Transaction Request requires 3-5 college business days for processing.
Are you unsure of what courses you need to complete your degree or certificate?
♦MEET with an Academic Advisor to discuss course requirements: MAKE ADVISING APPOINTMENT
Important Notes:
♦New students should refer to the Academic Calendar to find the last date to register before classes begin.
♦ Waitlisted classes: Students may place themselves on the waitlist for a full class. If space becomes available, the student will receive notification through online services. The student will have 24 hours to register for the class. If the registration is not completed in the allotted time period, the seat is forfeited and the next waitlisted student is notified.
♦Tuition and Fees are due upon registration. Financial Aid or payment information is available through your Student Portal.
♦Registration is regarded as a commitment by the student to comply with all regulations of the college.
Registration requirements are published in their entirety under I have my schedule, now what should I do? in the CAC College Catalog
SCHEDULE CHANGES
Schedule Changes
Drop/Add Courses
CURRENTLY ENROLLED students may change their schedule before or through the 1st week of full-length semester classes
Refer to the academic calendar for semester add/drop dates. Academic Calendar
Contact: admissions@centralaz.edu
Add Courses:
Students may add classes via their Student Portal or by completing a Drop/Add Form and emailing the form from their CAC Student Email Account to admissions@centralaz.edu.
♦During the official Drop/Add Period, ONLY currently enrolled students may add classes. Academic Calendar
Drop Courses:
Students may request to drop classes via their Student Portal or by completing a Drop/Add Form and emailing the form from their CAC Student Email Account to admissions@centralaz.edu.
Drop Course Timeline:
5-week course: Withdrawal by Thursday of 3rd week
8-week course: Withdrawal by Thursday of 5th week
10-week course: Withdrawal by Thursday of 6th week
16-week course: Withdrawal by Thursday of 10th week
Non-Standard Length Course: Prior to the first day of class
Important Notes:
♦Dropping and Adding courses can affect financial aid status. Please check with financial aid or your academic advisor on your particular situation.
♦To register for classes that start after the admission start date contact admissions@centralaz.edu .
♦Some student holds may prevent registration, visit your Student Portal for more information.
♦When the transaction is processed during the add/drop week there will be no record of the class on the college transcript. It is the student’s responsibility to drop the course if they no longer want to attend or the student will be responsible for tuition and fees.
REGISTRATION OPTIONS
Registration Options
Repeating
Students may repeat courses to improve grades or update knowledge of course material. A course may be counted once for graduation; unless otherwise stated in the College Catalog.
When a course is repeated or is taken beyond the number of allowable repeats, credits for those courses will not be applied toward degree/certificate requirements and may not be funded through financial aid. All grades earned will be posted to students’ transcripts, however, only the highest grade will be calculated in the GPA.
Auditing
Students may audit a class by indicating so on the Registration Form. Auditing a course requires that a student register and pay tuition/fees just as a student registering for course credit. No changes in status from credit to audit or vice versa is permitted after initial course registration.
Withdrawing from Courses and College
WITHDRAWAL TIMELINE:
5-week course: Withdrawal by Thursday of 3rd week
8-week course: Withdrawal by Thursday of 5th week
10-week course: Withdrawal by Thursday of 6th week
16-week course: Withdrawal by Thursday of 10th week
Non-Standard Length Course: Prior to the first day of class
Regular/Short Term Courses: Students can request an official withdrawal during the first two-thirds of the class based on the beginning and end date as listed in the schedule of classes. During this period a student may withdraw regardless of the reason and must initiate and complete the withdrawal request through the registration office. Instructor permission is not needed. During the final one-third of the course, if there are extenuating circumstances, a student can request an official withdrawal. The approval of both the instructor and division chair or program director will be required.
Open Entry/Open Exit Courses: Students can request an official withdrawal based two-thirds of the days between the date of the registration and the last day of the semester. During this period a student may withdraw regardless of the reason and must initiate and complete the withdrawal request through the registration office. Instructor permission is not needed. During the final one-third of the course, if there are extenuating circumstances, a student can request an official withdrawal. The approval of both the instructor and division chair or program director will be required.
Administrative Withdrawal: The college reserves the right to withdraw students from classes at any time during the semester.
Grades
Access Grades
Through STUDENT PORTAL
Grade Change/Appeal Process
Grade Change/Appeal regulations are published in their entirety under Grade Change/Appeal in the CAC College Catalog.
♦The grade appeals procedure and form link.
♦Time limits for grad change begin before the end of the 10th week of the semester following the semester in which the grade was assigned.
♦The Academic Dean will determine if a case is exceptional and warrants a review. In no case shall the appeal process extend beyond the end of the first semester following the awarding of the grade without the consent of all parties involved. In no case shall the appeal process extend beyond the end of the first semester following the awarding of the grade without consent of all parties involved.
District Office
8470 N. Overfield Road
Coolidge, AZ 85128
Phone: 520-494-5111
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