Military & Veteran Education Services

Central Arizona College (CAC) is proud and honored to serve Military and Veterans students, along with their spouses and dependents, for their education needs.
CAC has been approved by the State Approving Agency (SAA) to administer the VA Education Benefits program and is approved for Military Tuition Assistant (TA) for all branches of the United States Armed Forces. The Military & Veteran’s Services Department at CAC is located at the main campus in Coolidge, Arizona, and is excited to help students in getting started using Military or Veterans benefits here at Central Arizona College.

2021-22 Military Friendly School Logo
Military Friendly Number One Spouse School 2021-2022 Logo

Steps to Success

Welcome to Veteran Services

Central Arizona College (CAC) is approved for all Chapters of the G.I. Bill

Here at Central Arizona College (CAC), we are approved for all Chapters of the G.I. Bill® through the State Approving Agency (SAA) as well as Tuition Assistance (DoD TA) for all branches of the United States Armed Forces. Below is some basic information for students looking to attend or transfer to CAC. Before applying, please take the time to read through all the information below. If you have any questions regarding the chapters or CAC policies, please feel free to contact the School Certifying Official at CAC.

VA Education Benefits Factsheet
VA  Education Benefits Checklist
U.S Department of Veterans Affairs Education Programs

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).

Degree and Certificate Programs

All students must declare a Master Academic Plan (MAP), which is either a transferable degree, an Associate of Applied Science degree, or Certificate. Below is a link to Central Arizona College’s  list of programs, and description of the degree/certificate programs:
CAC Degrees and Certificates

Please note that not all degree/certificate programs listed in the catalog are eligible for VA educational benefits. Please click on the link below for a list of degree/certificate programs that are not cleared by the VA for approval for VA education benefits.
 NOT approved degrees/certificate programs

Mandatory Advising

All students receiving VA education benefits at Central Arizona College (CAC) are required to meet with an academic advisor every semester to create or update their degree/certificate programs. Academic Advising Students will need to obtain a signed Master Academic Plan (MAP) for their program of study from their academic advisor. This MAP will then be submitted to the SCO by the Academic Advisor for certification purposes. It is recommended that students schedule an appointment with an advisor as soon as the registration period is open for the upcoming semester.

Central Arizona College (CAC)  provides a Net Price Calculator that is available to all new students. The calculator provides an approximation of what a student can expect to pay to attend CAC. Additional cost for education can be found on the Financial Aid website or by contacting the Financial Aid Office.

College and Military Transcripts

Students eligible for VA Education Benefits at Central Arizona College (CAC) who have attended other higher education institutions, must submit official transcript(s) to CAC for evaluation of transfer of credit into the degree/certificate program. Failure to disclose attendance/transcript(s) from previous college(s) is a violation of the Student Code of Conduct and is grounds for denial of admission or immediate suspension if enrolled.

For Military Transcripts, the Army, Navy, Marines, and Coast Guard Joint Service Transcripts (JST), will need to be ordered through the Department of Defense (DoD).  A free unofficial copy of the JST can be downloaded as a PDF document and submitted to the School Certifying Official (SCO). This is NOT a substitution for an official transcript. For students who served in the Air Force, transcripts can be requested through the CCAF website.

Step 1: Apply for the VA Education Benefit:

Application and/or change to benefits will be done through the VA website: va. gov

Veterans:
If applying for the first time:  VA Form 22-1990
If Changing or updating Benefit:  VA Form 22-1995

Spouses/Dependents:
If applying for the first time under chapter 35 Survivor & Dependent Education Assistant (DEA): VA Form 22-5490.
If applying for the first time under  Chapter 33 POST/911 due to transfer of benefits: VA Form 22-1990E
If Changing or updating Benefit, select VA Form 22-5495 for the DEA  and for POST/911, select VA Form 22-1995.

Please use the Signal Peak, Coolidge address when applying or changing benefits.

Step 2: Apply For Admissions

Central Arizona College requires all students to be fully enrolled before meeting with an academic advisor.

To apply, select ApplyNow on the main website and fill out the electronic form. Once the application has been processed, an email with be sent with login information and a student CAC Identification number.

It is also advised that student bring unofficial copies of all transcripts to the appointment. Academic advisors can use this information to create an accurate schedule. Please note that the VA will cover remedial courses (courses below 100 level) if they are taken on campus. Online and Hybrid remedial courses will not be covered by the VA for remedial courses.

Step 3: Meet with an Academic Advisor:

The VA requires that all students using VA Educational Benefits meet with an Academic Advisor to receive a Master Academic Plan (MAP) AND to be registered for classes.

  • Make an appointment: ALL Academic Advisors can meet with VA students. Click here to make an appointment.
    • The Advisor will discuss degree/certification programs and complete the MAP with the required coursework. The Advisor, not the student, will then send the MAP to the School Certifying Official (SCO).
    • Academic Advisors, not students, will email Admissions with the required course information to be registered for the term. Students will be copied on all emails via their student email account only. Please do not email Admissions before or after meeting with an Advisor.
    • Admissions will only process requests to add/change schedules via email from the Academic Advisor, not the student. This will be the same for changes to current schedules. If a student needs to change a current schedule, they will need to contact the Academic Advisor to make the change, not Admissions.
  • Adding/Changing Courses: Students using VA benefits will be required to meet with an academic advisor anytime a student adds or changes a course. An updated MAP will be required for any course changes.
  • VA Hold: A VA Hold will be placed on the account of the student using VA benefits. The hold ONLY prevents students from making changes to classes or registering on their own. The VA Hold will remain on a student’s account until the benefits have been exhausted or the student has requested to no longer use the VA Benefit.

Please Note: The VA Benefits will NOT cover any course(s) that is not applicable to the current degree/certification program. Click here for Degrees/Programs that are NOT approved for VA education Benefits

Step 4: Documentation to the School Certifying Official (SCO)”

*ALL CAC VA FORMS are now electronic only. Please use a computer to fill the forms out and email to School Certifying Official.*

  • CAC VA New Student Admissions Form: This form will be filled out only once and does not need to be submitted again. (Click here for Form)
  • CAC VA Certification Form: This form will need to be submitted every semester(Click here for Form).
  • Certification of Eligibility (COE): The  VA will mail the COE to the student once their application or updated/change to benefits has been approved.
  • Transcripts: Unofficial copy(s) of transcript(s) of all college(s) where the VA Benefits were previously used.
    • For Veterans Only: Joint Service Transcripts (JST) are accepted, but not required. CAC currently only accepts one credit from the JST for Physical Education.
    • **All transcripts will need to be on file by the second term, or SCO will terminate benefits.**
  • Master Academic Plan (MAP): The MAP will be signed and emailed by the academic advisor to the SCO. Please note that the VA will not cover any course not listed on the MAP.

Current Students:

Students who have used the VA Education Benefit within the last year at CAC will need to provide the following information:

1. CAC VA Certification Form
2. Updated Master of Academic Plan (MAP), signed and emailed to SCO by the academic advisor. The MAP will need to have past and current courses listed. See process below on how to meet with an academic advisor.
3. Student Schedule ( this will be available to SCO after registration)
4. Certificate of Eligibility (COE) from the VA and/or transcripts, if not already submitted in first semester. Students who have yet to turn in their COE or transcripts, and are in their second semester, will not receive VA benefits until those documents have been received.
All program changes will need to be completed four weeks prior to the start of the term.

Re-entry Students:

Students who have previously used VA Education Benefit at CAC, but have not used them in over a year, will need to provide the following information:

1. RE-ENTRY VA Certification Form   
2. Updated Benefits: Completed and approved 22-1995/22-5495 with the VA. Please remember this process can take up to 30 days to be approved.
3. New COE from the VA on file: The COE will be mailed to the student by the VA once the 22-1995/22-5495 has been approved.
4. Updated Master of Academic Plan (MAP), signed and emailed to SCO by the academic advisor. The MAP will need to have past and current courses listed. Please see process on meeting with academics above.
5. Student Schedule ( this will be available to SCO after registration)
Please contact the SCO for additional questions on the re-entry process. Depending on the length of time passed, the SCO may need additional documents. 

NEW, CURRENT and RE-ENTRY students:

Students will be required to meet with an Academic Advisor to receive a Master Academic Plan (MAP)
AND to be registered for classes.

1. Make an appointment: ALL Academic Advisors can meet with VA students. Click here to make an appointment.
2. MAP:   The Advisor will discuss degree/certification programs and complete the MAP with the required coursework. The Advisor, not the student, will send the MAP to the SCO.
3. Registration: Academic Advisors, not students, will email Admissions with the required course information to be registered for the term. Students will be copied on all emails via their student email account only.  Please do not email Admissions before or after meeting with an Advisor.
4. Adding/Changing Courses: Admissions will only process requests to add/change schedules via email from the Academic Advisor, not the student. If a student needs to make a change to their current schedule, they will need to contact the Academic Advisor to make the change, not Admissions.
VA Hold: A VA Hold will be placed on the account of the student using VA benefits. The hold ONLY prevents students from making changes to classes or registering on their own. The VA Hold will remain on a student’s account until the benefits have been exhausted or the student has requested to no longer use the VA Benefit.
Please Note: The VA Benefits will NOT cover any course(s) that is not applicable to the current degree/certification program. Click here for Degrees/Programs that are NOT approved for VA education

Tuition Assistance (TA) program

The Tuition Assistance (TA) program offers active service members the opportunity to attend college with financial assistance through the Department of Defense (DoD). Students are approved to use TA at Central Arizona College (CAC) for  both online and classroom modality as long as the courses are applicable to a degree/certificate program.  Students using the TA program will need to notify the School Certifying Official (SCO) and fill out the TA Form to help keep record of students using TA.

To apply for the TA, students will need to go through their branch of service education center and follow the processes needed to be approved for TA. Each education center should have education officers there to provide support and guidance on how to apply and submit for the TA. Below are links to each branch of military:

United States Army (USA)
United States Marine Corp (USMC)
United States Navy (USN)
United States Air Force (USAF)
United States Coast Guard (USCG)
CAC TA Form: TA Notification Form 

The Military and Veterans’ Service Center is NOW OPEN!!

Central Arizona College is proud to announce that the Military & Veterans’ Student Center
will be opened for the Spring 2022 term.

The college has been working with foundations such as, SEE4VETS and The Purple Heart Foundation, to create an environment where students who have served or are currently serving, may come and relax and enjoy their time between classes. The center is a place where student veterans and their spouses and dependents may utilize resources such as free WiFi and a quiet place to work. We are hoping all will come an enjoy!

Center Information:

Military & Veterans’ Student Center
8470 N. Overfield Rd.
Coolidge, AZ 85128
Signal Peak Campus
Phone: 520-494-5506
Email: CACVetsCenter@centralaz.edu

Hours of Operation:
Mon.-Thurs. 9 a.m. – 5 p.m.
The center will be closed every Friday and for all major holidays and breaks. 

Other Resources

Stars and Stripes Scholarship: A great scholarship from See4Vets geared toward Veterans and spouses/dependents with no VA education benefits.
Other CAC Scholarships:
CAC offers both Institutional and Foundation Scholarships for all students.
Arizona Department of Veteran Affairs: 
A great resource for one-stop shop for all veteran needs and benefits.
HOHP Veteran Center:
Home to Eagle One and other resources offered to all Veterans and their families.
NCHP:
Helping veterans with resources for success and housing.

Forms & Information:

CAC Forms:                                                           Scholarships:                                               
New Student Admissions Form                      CAC Foundation Scholarships           
VA Certification Form                                            Institutional Scholarships                    
RE-ENTRY VA Certification Form               Stars and Stripes Scholarship

ADD/DROP VA Form                                      The American Legion Scholarship                                                                                                       

VA Application Forms:                                 VA Change of School Forms:
VA Form 22-1990                                                        VA Form 22-1995
VA Form 22-1990e                                                     VA Form 22-5495
VA Form 22-5490

Information Forms:                                        
VA Education Benefits Checklist              
VA Education Benefits Factsheet              
Post 911 MHA Calculator                            
Principles of Excellence
Net Price Calculator                             

 

Updates & Reminders

 Summer/Fall Registration Open!

March 21, 2022 through August 21, 2022
Make an appointment with an
Academic Advisor today.
Fall classes will fill up fast!

CAC VA forms Updated!!

Only electronic submissions will be accepted:
Certification Request Forms: 15SEP21
VA Admissions Forms: 15SEP21
Re-entry VA Certification Forms: 23MAR22

Changes to Spring Schedule?

All changes to schedules will need to be
reported to the School Certifying Official
by the student, including drops by Faulty.
ADD/DROP VA Form

SAP Requirements

All VA students using VA Education Benefits
are required to follow the SAP policy.
Satisfactory Academic Progress (SAP)
Any student on Financial Suspension cannot
use VA Education Benefits to pay for college.

What is a VA HOLD?!!

Students using VA Education Benefits
will be required to have a VA HOLD for
registration purposes. The hold will remain
until the benefit is exhausted or no longer used.

NEW Scholarship!!

Thanks to SEE4Vets, CAC has a new
scholarship to offer to our military
families students that do not have any
VA Education Benefits.
Stars and Stripes Scholarship

Facts and Questions

The Monthly Housing Allowance (MHA) for POST/911 is typically paid at the end of the month if the student submitted all necessary documents before the beginning of the school term. Students will typically see the MHA come into their accounts by the first weekend of the next month; however, the MHA is paid out by the VA. Students are encouraged to contact the VA first about missing MHA payments before contacting the School Certifying Official (SCO).

Please be advise, all students using Chapter 33 POST/911 need to setup an account with the VA to verify monthly enrollment, or students will not receive their MHA. Call the number below, select “0” and speak with a representative to have the account setup.

The book stipend can vary depending on when the certification was submitted, but it is generally the first weekend of the next month.

National Education Call Center: 888-442-4551

Chapter 30 Montgomery and Chapter 35 DEA are paid out at the end of the month. Students will typically see the monthly income check the first weekend of the next month. Students are encouraged to contact the VA first about missing monthly income checks before contacting the School Certifying Official (SCO).

National Education Call Center: 888-442-4551

In order for the School Certifying Official (SCO) to submit a certification, students will need to submit the VA Certification Request Form, a signed Master Academic Plan (MAP) and student schedule to the SCO. More documentation could be required depending on each students situation. For new students, please see NEW STUDENT tab on the school’s VA Educational Benefits Website or if you are a current/re-entry student please see CURRENT STUDENT to see if other documents are needed for a submission.

Please note that the VA Certification Request Form and MAP will be required for EACH semester that the student would like to use their VA Benefits to pay for school.

The VA hold prevents all students using VA Education Benefits from registering courses, adding courses, or changing courses without seeing an Academic Advisor first. The hold does not affect finances from seeing class schedules. It only prevents registration and will remain on the student’s account until the student is no longer using VA benefits or has exhausted them. If a student chooses to no longer use the VA benefits, then the student must submit an email to the School Certifying Official (SCO) to have the Hold removed.

For every semester a student is using VA benefits to pay for school, the student needs to have a MAP (Master Academic Plan) which is a requirement for VA Compliance. The MAP will be filled out by the academic advisor, as well as signed to prove that all courses being taken are applicable to the degree. The MAP will need to be updated each semester by the advisor.

The VA will not cover courses that are not applicable to programs.

Students are required to have all official transcripts on file with Central Arizona College by the second term for any colleges/military the student has notated on their application with CAC. Veteran students may obtain a copy of their military transcripts through the DoD.

If a student does not wish to obtain the Joint Service Transcript, they will need to notify the School Certifying Official to notate it in the file. Central Arizona College only accepts one credit for physical education.

Yes, if the student is full time (12 credits or higher for Spring and Fall, 6 credits for summer) and  is at 100% eligibility for the POST/911, the student will receive the Online MHA as oppose to the MHA. Please see the comparison tool on the VA website to calculate the MHA for online only courses.

Tuition and Fees for the POST/911 Chapter can take 2-16 weeks to get to a school from the VA. Students using this chapter will not have to worry about having that amount paid off before registering for the next term.

**Please note that if the student has any other fees on file, such as a book charge fee, then the school can prevent them from being registered until those fees are paid.**

No, Chapter 35 DEA students do not have to report attendance to the VA.

Chapter 33 POST/911 will need call the National Education Center at 1-888-442-4551 and setup an account with the VA by pressing “0” and speaking with a representative. Once the account is setup, they can either call at the end of each month, or opt to be texted by the VA. Until a student verifies, they will not receive their MHA.

Chapter 30 Montgomery students must report their monthly attendance through WAVES found on the eBenefits website.

Yes, the School Certifying Official (SCO) will need the VA Certification Request Form and MAP for EACH semester the student would like to use their VA Benefits to pay for school. Without the VA Certification Request form, the SCO does not have authorization from the student to submit to the VA.

The VA will pay for remedial courses (courses below 100 level), if the course is completely on ground, not online or hybrid, and if the academic advisor has approved the student to take the course and placed it on the MAP.

Certifications for enrollment for Chapter 33 are not submitted until a week before school starts due to CAC purge dates. This prevents the book stipend from being sent early enough for students to get books, so CAC has set up a Promissory Note for Veterans and Dependents to charge up to $500 at the CAC bookstore. A student may only charge on designated dates set up by the bookstore.

The promissory is NOT free money. Students, not the VA, will have to pay back the bookstore if they choose to use the Promissory Note. Please see the home page for Bookstore Charge Dates.

For Chapter 33 POST/911, the certification process will be done in two parts:

The first submission will be a week before the term begins. Once the Add/Drop period is completed, and there are no changes to the schedule, a second submission will be placed for tuition and fees. Emails will be sent out from the VA for each transaction. There is no need to contact the School Certifying Official (SCO) that the emails were received.

CHAPTER 33 POST/911 DEADLINE: Within 30 days of the first day of the Term. If paperwork is received after, per VA policy the certification cannot be submitted. Please keep in mind that it is 30 days from the first day of the term, not when the course starts.

For all other chapters, certifications will be submitted at least two weeks prior to the beginning of the term date, if the submission paperwork was received prior to that start of the term.

Any and all changes made to a student’s schedule will need to be notified to the SCO by the student on the day the change occurred to prevent debt and error with the VA. This includes being dropped from classes in error, choosing to be dropped from class, instructors dropping the class, or start dates changing.

Yes, Central Arizona College has an active MOU with the DoD for all branches of service.

Contact Information:

Elizabeth Barrett
Military and Veteran Specialist
School Certifying Official (SCO)                  
elizabeth.barrett@centralaz.edu                 
520-494-5517

Mariela Felix
Program Assistant
Military Support Services
mariela.felix@centralaz.edu
520-494-5524

Services

Financial Aid Contact Information
  • District Office-Signal Peak Campus   520.494.5425
  • Superstition Mountain Campus 480.677.7731
  • San Tan Campus 480.677.7830
  • Maricopa Campus 520.494.6429
  • Aravaipa Campus 520.357.2800