Security Cameras Procedures

Security Cameras- Procedures

Central Arizona College reserves the right to place cameras on its campuses and centers where necessary and appropriate. Central Arizona College respects the privacy of the college community and takes appropriate steps to balance that privacy against safety needs on its facilities. Cameras extend the protection of Campus Police, even when officers are not in an immediate area. Cameras are not a guarantee of safety, but are a tool that assists Campus Police. Cameras protect campus community members from dangers by serving as deterrents, alerting police to dangers, and providing documentation of events when necessary for criminal prosecution.

These procedures do not apply to legitimate academic use of video cameras for educational purposes, to cameras used for journalism, or to private video cameras owned and operated by members of the campus community. This document applies to all property owned or controlled by Central Arizona College or its representatives, and all cameras owned by Central Arizona College.

Camera Placement

The following procedures shall govern the placement of cameras in public areas at Central Arizona College:

- Campus Police may establish temporary or permanent security cameras in public areas of Central Arizona College. These cameras shall not make audio recordings.

- This document does not apply to covert cameras used by Campus Police or another law enforcement agency for criminal investigations, as governed by Arizona Revised Statutes.

- Cameras shall not be established in private areas of the campus without obtaining a warrant and only subject to the second bullet above.  Central Arizona College defines a private area to include residence hall rooms, bathrooms, shower areas, locker and changing rooms, other areas where a reasonable person might change clothing, or private offices.

- Security cameras shall not be directed or zoomed into the windows of private rooms of any residential building including residence halls. To the maximum extent possible, electronic shielding should be utilized so that the camera does not have the capability to look into or through windows.

- Security cameras shall not be directed or zoomed into the windows of a private building not on college property.

 

Notification of the Campus Community

The Central Arizona College community will be notified that cameras are or may be utilized. Postings shall appear on signs posted at the campus entrances. This document will be made available to all students, faculty, staff, and visitors on the college’s web site and be printed in appropriate internal publications.

Camera Use and Nonuse

- Cameras are not to be used to monitor individual students, faculty, or staff, except as necessary for a criminal investigation. Cameras may be used to monitor a student or employee work area, such as an area with financial transactions, even if there is only one student, faculty, or staff member employed in that work area. Cameras used to monitor a work area should not be able to view the contents of computer screens. If the cameras can pan to view computer screens, electronic shielding should be utilized so that these cameras are not used to monitor employee computer use.

- Security cameras will not be used to prosecute petty violations on campus, such as violations of parking rules.

- Security cameras will not be monitored by any department or staff to evaluate employee performance.

- Security cameras shall be used exclusively for campus safety and security purposes.

Camera Monitoring

- Video may only be monitored by Campus Police personnel, as defined in the appropriate Campus Police general order. No unapproved police employees may monitor or view video for any reason except as necessary in the course of an investigation or adjudication, and with approval of the Chief of Campus Police.

- Select Information Technology (IT) staff tasked with installation, maintenance, or adjustment of cameras, are approved for incidental access to the footage if such access is directly in conjunction with those aforementioned duties. All requests to view video recordings will be routed to the Chief of Campus Police for approval.

- If the Chief of Campus Police determines it is necessary to aid in an investigation or search, small video clips or image stills may be released to the media or the public. Said release shall be coordinated with the college’s public information officer.

- Police personnel approved to monitor video shall receive training in the legal and ethical use of the monitoring equipment. These officers will receive a copy of this document and the police department’s general order, and shall provide written acknowledgement that they have read and understand the procedures. Personnel will receive any and all updates or amendments to these procedures.

Video or Other Storage Media

- Video storage devices or other media will be stored and transported in a manner that preserves security. Current and archived media shall be kept locked and secured.

- Recordings not related to, or used for an investigation, shall be kept confidential and data will be destroyed as it is over-written. Video used for investigation or prosecution of a crime shall be retained until the end of the proceeding and appeal period unless directed otherwise by a court.

- No recording shall be altered in any manner. Steps should be taken to ensure that no editing or alterations compromise recorded video. The only narrow exception allows for faces of nonparticipants in an incident to be blurred for privacy reasons in the event a video or still image is provided to the media.

- Campus Police will work with IT Department to determine the security of the system and to ensure proper password and security technology for video transferred or transmitted over a computer system.

- System security, password control, and access are the sole responsibility of the Chief of Campus Police.

Destruction or Tampering with Cameras

Any person who tampers with or destroys a video security camera or any part of the video security system is a crime and the offender may be prosecuted in the criminal justice system, as well as the college’s judicial system.



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Central Arizona College - District Office 8470 N. Overfield Road, Coolidge, AZ 85128 Phone: 800-237-9814